How the Digital Assistant helps
Before paying any invoice, Accounts Payable(AP) matches what was ordered (with PO) to the goods received (via GRN) to what is being charged (Invoice).
The current process that has evolved over the years is very manual, paper-based and leads to delays and human errors. With Robotic Process Automation (RPA), this three-way matching can be automated removing this tedious work for the AP professionals.
This resulted in increased speed, was cheaper and reduced human errors.
% more speed
% increased productivity
% manual error reduction
- Accounts Payable (AP) team manually verify the quantities, prices, and terms in PO, to the GRN to charges in Invoice
- If this three-way match reveals that the supplier invoice is in good order, then the AP processes the invoice for payment.
- The bot matches invoices automatically, without any human intervention
- The payment vouchers are created automatically, accurately and with tight controls
Here is a quick demo:
This automation at a manufacturer uses Automation Anywhere RPA tool. The tool automates the three-way matching using the QAD ERP.